Crossroads Emergency Conference 2024
November 21-22, 2024
The conference will be held November 21-22, 2024, at the French Lick Springs Hotel located at 8670 IN-56, French Lick, IN 47432.
Sponsoring and exhibiting provides the opportunity to connect with EMS personnel, emergency department nurses, nurse practitioners, physician assistants, nurse leaders, managers, decision-makers, sexual assault nurse examiners, and others from across the region!
Registration and payment are now online. Registration is considered complete when payment is received and is required to reserve your booth space. Registration must be postmarked no later than November 1, 2024. Booth space will be awarded on a first-come, first-serve basis.
Please Note: Your registration expressly implies compliance with the terms and conditions of exhibiting as outlined below. If you have any issues completing the form, please let us know by clicking here.
What You Get!
Opportunity to meet up to 400 EMS personnel and managers, ED nurses, nurse managers, and nurse practitioners; sexual assault nurses, and other stretcher-side caregivers attending the conference
Attendee BINGO activity to drive traffic to your exhibit
Additional services depend upon the sponsorship level
Sponsorship Levels for 2024
Platinum Level Sponsor - $5,000
15' x 5' booth space
Vehicle Display (Must let us know in advance if you plan to bring a vehicle)
14-foot table and 4 chairs (one 8-foot table and one 6-foot table)
Electricity is included (must be requested at the time of registration ). It is $75.00 if the request is made on the event day.
Logo on Bingo Card (vendor to provide the logo during registration)
Meals for 4 representatives (breakfast and lunch on both days)
Access to the Vendor Refreshment area (sodas, water, and snacks provided periodically throughout the conference)
Access to the attendee directory, including name, email address, and decision-maker level, following the conference for those attendees who permitted the release of their information.
4 tickets to the mixer (additional mixer tickets may be purchased for $30.00/ea at registration)
Half-page advertisement in the Conference book (vendor to provide the advertisement via a secure link)
Company logo scrolled on screen in speaker areas between sessions (vendor to provide the advertisement via a secure link)
Logo on the Conference Websites as a Platinum sponsor with a link to your website (vendor to provide the logo during registration)
Gold Level Sponsor - $3,000-$4,000
8-foot vendor table
If a company has a vehicle, it may be brought into the Ball Room for display (space permitted)
10' x S' booth space (space for cots, beds, hands-on displays)
8-foot table and 3 chairs
Electricity is included (must be requested at the time of registration ). It is $75.00 if the request is made on the event day.
Logo on Bingo Card (vendor to provide the logo during registration)
Meals for 3 representatives (breakfast and lunch on both days)
Access to the Vendor Refreshment area (sodas, water, and snacks provided periodically throughout the conference)
Access to the attendee directory, including name, email address, and decision-maker level, following the conference for those attendees who permitted the release of their information.
3 tickets to the mixer (additional mixer tickets may be purchased for $30.00/ea at registration)
Logo on the Conference Websites as a Gold sponsor with a link to your website (vendor to provide the logo during registration)
Quarter-page advertisement in the Conference book (vendor to provide the advertisement via a secure link)
Silver Level Sponsor - $2,000-$2,999
10' x 5' booth space
8-foot table and 2 chairs
Electricity included (must be requested at the time of registration.) $75.00 if the request is made on day of
Logo on Bingo Card (vendor to provide the logo during registration)
Meals for 2 representatives (breakfast and lunch on both days)
Access to the Vendor Refreshment area (sodas, water, and snacks provided periodically throughout the conference)
Access to the attendee directory, including name, email address, and decision-maker level, following the conference for those attendees who permitted the release of their information.
2 tickets to the mixer (additional mixer tickets may be purchased for $30.00/ea at registration)
Logo on the Sponsor page of the Conference Book (vendor to provide the logo during registration)
BRONZE Level Sponsor - $1,000
10' x 5' booth space
8-foot table and 1 chair
Electricity is included (must be requested at the time of registration ). It is $75.00 if the request is made on the event day.
Logo on Bingo Card (vendor to provide the logo during registration)
Meals for 1 representative (breakfast and lunch on both days)
Access to the Vendor Refreshment area (sodas, water, and snacks provided periodically throughout the conference)
1 ticket to the mixer (Additional mixer tickets may be purchased for $30.00/ea at registration)
Special Event & Meal Sponsorship Opportunities
KEYNOTE Sponsor - $5,000 Availability 2
15'x5' booth space
Vehicle Display (Must let us know in advance if you plan to bring a vehicle)
14-foot table and 4 chairs (one 8-foot table and one 6-foot table)
Electricity is included (must be requested at the time of registration ). It is $75.00 if the request is made on the event day.
Logo on Bingo Card (vendor to provide the logo during registration)
Meals for 5 representatives (breakfast and lunch on both days)
Access to the Vendor Refreshment area (sodas, water, and snacks provided periodically throughout the conference)
Access to the attendee directory, including name, email address, and decision-maker level, following the conference for those attendees who permitted the release of their information.
5 tickets to the mixer (additional mixer tickets may be purchased for $30.00/ea at registration)
Half-page advertisement in the Conference book (vendor to provide the advertisement via a secure link)
Company logo scrolled on screen in speaker areas between sessions (vendor to provide the advertisement via a secure link)
A corrugated sign will be placed on the main stage during the day of the keynote.
Special announcement of your company as a keynote sponsor during the Keynote introduction.
Company logo displayed on the main stage screen during the special announcement (vendor to provide the logo during registration).
Keynote speaker at your booth for 15 minutes following the keynote speech.
Breakfast Sponsor - $5,000 Availability 6
15'x5' booth space
Vehicle Display (Must let us know in advance if you plan to bring a vehicle)
14-foot table and 5 chairs (one 8-foot table and one 6-foot table)
Electricity is included (must be requested at the time of registration ). It is $75.00 if the request is made on the event day.
Logo on Bingo Card (vendor to provide the logo during registration)
Meals for 5 representatives (breakfast and lunch on both days)
Access to the Vendor Refreshment area (sodas, water, and snacks provided periodically throughout the conference)
Access to the attendee directory, including name, email address, and decision-maker level, following the conference for those attendees who permitted the release of their information.
5 tickets to the mixer (additional mixer tickets may be purchased for $30.00/ea at registration)
Half-page advertisement in the Conference book (vendor to provide the advertisement via a secure link)
Logo on the Conference Websites as a Breakfast sponsor with a link to your website (vendor to provide the logo during registration)
Company logo scrolled on screen in speaker areas between sessions (vendor to provide the advertisement via a secure link)
A corrugated sign will be placed in the breakfast area from the opening of the conference day until lunch setup on the day of your sponsorship.
Special announcement of your company as a breakfast sponsor during the opening remarks on your day of sponsorship.
Company logo displayed on the main stage screen during the special announcement (vendor to provide the logo during registration).
LUNCH Sponsor - $5,000 Availability 6
15'x5' booth space
Vehicle Display (Must let us know in advance if you plan to bring a vehicle)
14-foot table and 5 chairs (one 8-foot table and one 6-foot table)
Electricity is included (must be requested at the time of registration ). It is $75.00 if the request is made on the event day.
Logo on Bingo Card (vendor to provide the logo during registration)
Meals for 5 representatives (breakfast and lunch on both days)
Access to the Vendor Refreshment area (sodas, water, and snacks provided periodically throughout the conference)
Access to the attendee directory, including name, email address, and decision-maker level, following the conference for those attendees who permitted the release of their information.
5 tickets to the mixer (additional mixer tickets may be purchased for $30.00/ea at registration)
Half-page advertisement in the Conference book (vendor to provide the advertisement via a secure link)
Logo on the Conference Websites as a Lunch sponsor with a link to your website (vendor to provide the logo during registration)
Company logo scrolled on screen in speaker areas between sessions (vendor to provide the advertisement via a secure link)
A corrugated sign will be placed in the lunch area from lunch set up through the end of the conference day on the day of your sponsorship.
Special announcement of your company as a lunch sponsor during the opening remarks on your day of sponsorship.
Company logo displayed on the main stage screen during the special announcement (vendor to provide the logo during registration).
Thursday Night 'Mixer' - $5,000 - Availability 4
15'x5' booth space
Vehicle Display (Must let us know in advance if you plan to bring a vehicle)
14-foot table and 5 chairs (one 8-foot table and one 6-foot table)
Electricity is included (must be requested at the time of registration ). It is $75.00 if the request is made on the event day.
Logo on Bingo Card (vendor to provide the logo during registration)
Meals for 5 representatives (breakfast and lunch on both days)
Access to the Vendor Refreshment area (sodas, water, and snacks provided periodically throughout the conference)
Access to the attendee directory, including name, email address, and decision-maker level, following the conference for those attendees who permitted the release of their information.
5 tickets to the mixer (additional mixer tickets may be purchased for $30.00/ea at registration)
Half-page advertisement in the Conference book (vendor to provide the advertisement via a secure link)
Company logo scrolled on screen in speaker areas between sessions (vendor to provide the advertisement via a secure link)
A corrugated sign will be placed at the entry to the mixer, listing you as the mixer sponsor.
Special announcement of your company as the mixer sponsor during the opening announcements on day one and day two.
Company logo displayed on the main stage screen during the special announcement (vendor to provide the logo during registration).
AV Sponsor - $5,000 Availability 4
15'x5' booth space
Vehicle Display (Must let us know in advance if you plan to bring a vehicle)
14-foot table and 4 chairs (one 8-foot table and one 6-foot table)
Electricity is included (must be requested at the time of registration ). It is $75.00 if the request is made on the event day.
Logo on Bingo Card (vendor to provide the logo during registration)
Meals for 5 representatives (breakfast and lunch on both days)
Access to the Vendor Refreshment area (sodas, water, and snacks provided periodically throughout the conference)
Access to the attendee directory, including name, email address, and decision-maker level, following the conference for those attendees who permitted the release of their information.
5 tickets to the mixer (additional mixer tickets may be purchased for $30.00/ea at registration)
Half-page advertisement in the Conference book (vendor to provide the advertisement via a secure link)
Company logo scrolled on screen in speaker areas between sessions (vendor to provide the advertisement via a secure link)
A corrugated sign will be placed at the conference entry noting you as the AV sponsor.
Special announcement of your company as the AV sponsor during the opening announcements on day one and day two.
Company logo displayed on the main stage screen during the special announcement (vendor to provide the logo during registration).
Conference partner - $8,000 - Availability 2
15'x5' booth space
Vehicle Display (Must let us know in advance if you plan to bring a vehicle)
14-foot table and 5 chairs (one 8-foot table and one 6-foot table)
Electricity is included (must be requested at the time of registration ). It is $75.00 if the request is made on the event day.
Logo on Bingo Card (vendor to provide the logo during registration)
Meals for 5 representatives (breakfast and lunch on both days)
Access to the Vendor Refreshment area (sodas, water, and snacks provided periodically throughout the conference)
Access to the attendee directory, including name, email address, and decision-maker level, following the conference for those attendees who permitted the release of their information.
5 tickets to the mixer (additional mixer tickets may be purchased for $30.00/ea at registration)
Half-page advertisement in the Conference book (vendor to provide the advertisement via a secure link)
Company logo scrolled on screen in speaker areas between sessions (vendor to provide the advertisement via a secure link)
Company logo on all conference marketing materials (signs, tickets, badges, on-screen advertisements, website, etc) (vendor to provide the logo during registration)
A corrugated sign in the main hallway listing you as a Conference partner.
Special announcement of your company as a conference partner throughout day one and day two of the conference.
4 Conference Registrations that can be given to clients or members of your team.
corporate partner - $10,000 - Availability 2
15'x5' booth space
3 8-foot tables and 9 chairs
Electricity is included (must be requested at the time of registration ). It is $75.00 if the request is made on the event day.
Logo on Bingo Card (vendor to provide the logo during registration)
Meals for 8 representatives (breakfast and lunch on both days)
Access to the Vendor Refreshment area (sodas, water, and snacks provided periodically throughout the conference)
Access to the attendee directory, including name, email address, and decision-maker level, following the conference for those attendees who permitted the release of their information.
8 tickets to the mixer (additional mixer tickets may be purchased for $30.00/ea at registration)
Half-page advertisement in the Conference book (vendor to provide the advertisement via a secure link)
Advertisement on Conference websites
Advertisement on IEMSA and ENA websites with the ability to edit advertisements for 12 months.
Company logo scrolled on screen in speaker areas between sessions (vendor to provide the advertisement via a secure link)
A corrugated sign will be placed in the main hallway listing you as a Corporate partner.
Special announcement of your company as a Corporate partner throughout day one and day two of the conference.
4 Conference Registrations that can be given to clients or members of your team.
1 Hotel Room at the French Lick Springs Resort for 2 nights (or 2 Rooms for 1 night each)
Invitation for 2 to the Leadership Gathering (State EMS and Nursing leaders)
Opportunity to make brief remarks on the main stage during the opening ceremony
Booth and attendance at other IEMSA and ENA events (golden siren, running with shears, EMS day at the Capitol, etc.)
About BINGO!
Each conference attendee will be given a BINGO card at registration and will be entered in a drawing for a prize in exchange for their full BINGO card. BINGO spaces are marked by visiting each exhibitor and completing various exhibitor-related activities. Each vendor is encouraged to donate a prize (suggested $50 value) to participate in the exhibit hall BINGO game.
Deadlines
Registration and all payments are due by November 1, 2024.
Travel Information
Convenient Unloading and Parking:
The event will be held at the French Lick Springs Hotel located at 8670 IN-56, French Lick, IN 47432. Vendors should park at the main entrance to the conference center and proceed inside. Vehicles may be unloaded after locating vendor space inside the building. Mike Bureau will be the point of contact at the conference. On Wednesday, November 20, 2024, the setup will be from 1500 (3:00 PM ET) till 1900 (7:00 PM ET). Tear down must be completed by 1800 (6:00 PM ET) Friday, November 22, 2024.
Airport
The French Lick Municipal Airport is approximately 10 minutes from the French Lick Springs Hotel. Several other smaller airports are in the vicinity; however, the closest international airports are the Louisville International Airport, located approximately one hour and 30 minutes away, and the Indianapolis International Airport, located approximately two hours away.
Hotels
A variety of additional hotels are in the vicinity of the French Lick Springs Hotel. (Please note that hotel reservations and accommodations are the responsibility of each vendor.)
Terms and Conditions of Exhibiting
Registration
After registering the organization to participate in the Crossroads Emergency Conference, the individual completing the registration will receive a Vendor COMP code for their organization. The COMP code will be tied to the vendor’s sponsorship level. Each vendor or exhibitor representative must register for the conference individually via the online registration system. Any additional vendor or exhibitor representative above the allotted sponsorship level can register at a discounted price using an additional COMP code provided to their organization. Please note that the COMP codes are specific to each exhibitor or vendor.
NOTE: Individuals registering using a Vendor COMP code are not eligible to attend the conference educational sessions or receive continuing professional development contact hours.
Application and Eligibility
Application for booth space and sponsorship must be made in writing and executed by an individual who has the authority to act for the registrant. This exhibition is designed to display and demonstrate products and services related to the practice of and professional education of those attending the Crossroads Emergency Conference. Indiana ENA will determine the eligibility of any company, product, or service and may reject the application of any company whose display of goods or services is not compatible, in the sole opinion of the Indiana ENA, with the education character and objectives of the exhibition. If a decision is made to reject the application, any payments will be refunded. Registration to exhibit implies compliance with the exhibits' terms and conditions contained in this document.
Booth Assignment
Booth assignments will be made on a first-come, first-serve basis during exhibit hall set-up. If you have special equipment or space needs, please contact our association volunteers as soon as possible and before November 1, 2024. Every effort will be made to accommodate your request.
Booth Information
Each booth includes a table, tablecloth, and skirt. The exhibit hall is carpeted. Electricity is available. Please note your need with your registration.
Walk-in Registration
Walk-in registration may be allowed on the day of the event, depending on booth and space availability. Additional fees may apply.
Cancellation Policy
Cancellation of the exhibition must be made in writing via our online form by November 1, 2024, for a 50% refund. No refunds will be made after this date.
Exhibit Hall Restrictions
No music may be played in the exhibit hall. No exhibit or display materials may protrude into the aisles or block the view of neighboring exhibits. All exhibit materials must conform to the fire regulations and electrical codes of the exhibit area.
Liability
Indiana ENA, the Indiana EMS Association, and/or French Lick Springs Hotel are not responsible to any exhibitors for any damages, losses, lower than anticipated sales revenue, and/or claims from any cause whatsoever that may arise from exhibitors’ participation in the Crossroads Emergency Conference. Exhibitors assume the entire responsibility and liability for losses, damages, and claims arriving out of injury or damage to exhibitors’ displays, equipment, and other property brought upon the premises. They shall indemnify and hold harmless Indiana EMS Association and Indiana ENA affiliates from any and all such losses, damages, and claims. Please see the French Lick Springs Hotel’s liability statement at https://www.frenchlick.com/termsofuse.
Insurance
Exhibitors are responsible for obtaining any insurance that may be necessary to protect their exhibits, merchandise, and display materials against theft, fire, etc., at their own expense.
Conduct of Exhibitors
The advertisement or display of goods or services other than those manufactured, distributed, or sold by the exhibitor in the regular course of business and identified by the registration application is prohibited. An exhibitor may not assign, sublet, or apportion all or any part of the contracted booth space, nor may an exhibitor permit the display, promotion, sales, or marketing of non-exhibitor products or services. Interviews, demonstrations, and distribution of literature or samples must be made within the booth area assigned to the exhibitor. Canvassing or distributing materials outside the exhibitors’ own tabletop will not be permitted. Booths must be attended by an exhibitor representative at all posted exhibit times. Indiana EMS Association and Indiana ENA reserve the right to restrict the operations of, or evict completely, any exhibit which, in the sole opinion of either the Indiana EMS Association or the Indiana ENA, detracts from the general character of the exhibition as a whole. This applies to displays, literature, advertising, novelties, souvenirs, the conduct of persons, etc. No exhibits will be permitted to interfere with the use of or impede access to thruways and aisles.
Raffles & Prize Drawing
Raffles and prize drawings may be held at an exhibitor’s booth. Exhibitors are responsible for contacting winners and delivery of prizes. Communication on the drawing time shall be provided through signage at the exhibitor’s booth. No form of payment may be collected for raffles or prize drawings. No announcements will be allowed in the meeting room, and all activities are restricted to the exhibit hall. Alcohol will be available for purchase during the Thursday night mixer and will be provided by the Hotel. All other activities will not permit alcohol during conference hours.
Lodging and Meals
Lodging is the exhibitors' responsibility. Meal availability depends upon the sponsorship package, and meals for additional representatives are $75.00 USD.
Changes to these Terms and Conditions
Indiana ENA and the Indiana EMS Association reserve the right to make changes, amendments, and additions to these terms as considered advisable for the proper conduct of the exhibit, with the provision that all exhibitors will be advised of any such changes.